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Data Protection Statement.

Data Protection Statement

1. General information on the collection of personal data

a) The protection of your privacy when using our websites is very important to us – accordingly, we use your personal data in conformity with the legal regulations on data protection. Personal data means all data relating to you personally, e.g. name, address, email address, user behaviour. The following shall inform you on how we are handling your personal data.

b) Controller according to Art. 4 subsection 7 EU General Data Protection Regulation (GDPR) is Dynabook Europe GmbH, Stresemannallee 4b, D-41460 Neuss Germany; email: dataprotection@emea.dynabook.com. You can reach our data protection officer under SPIE Data Protection GmbH, Datenschutzbeauftragte der Dynabook Europe GmbH, Lyoner Straße 9, D-60528 Frankfurt, Germany.

c) If you are under 16 years of age, please obtain permission of a parent/legal guardian prior to making personal data available to us.

2. Collection of personal data when visiting our website

a) In principle, you may visit our website without disclosing to us who you are. As is standard for virtually all other websites, the server on which our website is hosted (in the following, called “web server“) automatically collects information from you when you visit us online. This data is technically necessary for us and ensures the stability and security of the website..
The web server automatically recognizes certain personal data – for example, your IP address, the date and time of day that you are on our website; the pages you visited on our site; the last website you visited before; the browser you are using (e.g. Internet Explorer, Firefox, Safari); the operating system you are using (e.g. Windows, Linux, MAC OS) as well as the domain name and the address of your internet provider (e.g. 1&1, Telekom, Unitymedia). If our website uses cookies (as explained below), the web server stores this information as well (its legal basis is Art. 6 subsection 1 sentence 1 f GDPR) for essential cookies. For all other cookies, we obtain your consent in accordance with Art. 6 para. 1. S1a GDPR).
We regularly analyse such server protocols anonymously for statistical purposes (click stream analyses) so that we can see how our websites are used. Based on these findings, we will then optimise our online presence. We can additionally use such information in case of a system misuse to determine the originator of such misuse in collaboration with your internet provider and/or local authorities.

b) In addition to the aforementioned data, cookies will be stored on your computer when you use our website. Cookies are small text files that are saved to your hard drive in connection with the browser you are using and by means of which the site issuing these cookies (in this case, our site) receives specific information.

Cookies cannot run programs or infect your computer with a virus. They are used to enhance the overall user-friendliness and efficiency of an online presence.

aa) This website uses the following types of cookies, the scope and functionality of which will be explained below: - Transient cookies (see bb)
- Persistent cookies (see cc).
bb)Transient cookies are automatically deleted upon closing the browser. This especially includes session cookies. They save a so-called session ID which is used to attribute different requests from your browser to the joint session. Your computer can thus be recognized, should you return to our website. Session cookies are deleted when you log off or close the browser.
cc) Persistent cookies are deleted automatically after a pre-set period of time which may differ depending on the cookie. You may delete the cookies anytime using your browser’s security settings.
dd) You may configure your browser settings according to your preference and thus decline, for example, the acceptance of third-party cookies or all cookies. Please note that, in this case, you might possibly be unable to use all functions of this website.
c) Third-party cookies on our websites
We allow third parties to place cookies on your computer via these websites. You can change your setup using the button below. Mandatory cookies won't be affected. Change cookies setting Use the button to change your setting. Green means third party cookies are accepted.
- Google Analytics
If you have given your consent, this website uses Google Analytics, a web analytics service provided by Google LLC. The responsible service provider in the EU is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google").
- Scope of processing
Google Analytics uses cookies that enable an analysis of your use of our websites. The information collected by means of the cookies about your use of this website is generally transferred to a Google server in the USA and stored there.
We use the function 'anonymizeIP' (so-called IP masking): Due to the activation of IP anonymisation on this website, your IP address will be abbreviated by Google within member states of the European Union or in other contracting member states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and abbreviated there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. During your visit to the website, the following data is collected, among other things: pages you visit, your "click path" achievement of "website goals" (conversions, e.g. newsletter sign-ups, downloads, purchases) your user behaviour (e.g. clicks, dwell time, bounce rates) your approximate location (region) your IP address (in shortened form) technical information about your browser and the end devices you use (e.g. language setting, screen resolution) your internet service provider the referrer URL (via which website/advertising medium you came to this website)

- Purposes of the processing
On behalf of the operator of this website, Google will use this information for the purpose of evaluating your (pseudonymous) use of the website and compiling reports on website activity. The reports provided by Google Analytics are used to analyse the performance of our website.
- Recipient
The recipient of the data is:
- Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland as a processor. We have concluded an order processing agreement with Google for this purpose. Google LLC, based in California, USA, and, if applicable, US authorities can access the data stored by Google.
- Transfer to third countries
A transfer of data to the USA cannot be excluded.
- Storage period
The data sent by us and linked to cookies are automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month. You can also prevent the collection of data generated by the cookie and related to your use of the website (incl. your IP address) by Google and the processing of this data by Google by a. not giving your consent to the setting of the cookie or b. downloading and installing a browser add-on to deactivate Google Analytics (https://tools.google.com/dlpage/gaoptout). You can also prevent cookies from being stored by setting your browser software accordingly. However, if you configure your browser to reject all cookies, this may result in limited functionality on this and other websites.

- Legal basis and revocation option
for this data processing is your consent, Art.6 Abs.1 S.1 lit.a GDPR. You can revoke your consent at any time with effect for the future by calling up the cookies setting tool and changing your selection there. For more information on Google Analytics' terms of use and Google's privacy policy, please visit: https://marketingplatform.google.com/about/analytics/terms/gb/ and https://policies.google.com.
d) Use of social media plug-ins We do not use any social media plug-ins. In some places, we merely provide links to Linkedin, Xing, YouTube and Twitter.
e) Embedding YouTube videos
We embed YouTube videos on some of our websites. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When you visit a page with the YouTube plugin, a connection to YouTube servers is established. This tells Youtube which pages you are visiting. If you are logged into your YouTube account, YouTube can assign your surfing behaviour to you personally. You can prevent this by logging out of your Youtube account first. If a Youtube video is started, the provider uses cookies that collect information about user behaviour. If you have deactivated the saving of cookies for the Google Ad programme, you will not have to expect any such cookies when watching Youtube videos. However, Youtube also stores non-personal usage information in other cookies. If you wish to prevent this, you must block the storage of cookies in your browser. YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

Further information on data protection at "Youtube" can be found in the provider's data protection statement at: https://policies.google.com/privacy
f) Embedding Google Maps
On our website we use Google Maps (API) from Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"). Google Maps is a web service for displaying interactive (land) maps in order to visually present geographical information. By using this service, our location is shown to you and a possible journey is made easier. When you call up those sub-pages in which the Google Maps map is integrated, information about your use of our website (such as your IP address) is transmitted to Google servers and stored there; this may also involve transmission to the servers of Google LLC. in the USA. This occurs regardless of whether Google provides a user account via which you are logged in or whether a user account exists. If you are logged in to Google, your data will be directly assigned to your account. If you do not want your data to be associated with your Google profile, you must log out before activating the button. Google stores your data (even for users who are not logged in) as usage profiles and evaluates them. The collection, storage and evaluation are carried out in accordance with Art. 6 para. 1 lit. a) DSGVO on the basis of consent. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right. If you do not consent to the future transmission of your data to Google in the context of the use of Google Maps, you also have the option of completely deactivating the Google Maps web service by switching off the JavaScript application in your browser. Google Maps and thus also the map display on this website can then not be used. You can view Google's terms of use at https://policies.google.com/terms, and the additional terms of use for Google Maps at https://www.google.com/intl/en_EU/help/terms_maps/. Detailed information on data protection in connection with the use of Google Maps can be found on the Google website ("Google Privacy Policy"): https://policies.google.com/privacy.

g) Newsletter
You may register on our website to be contacted, for marketing purposes, by means of our newsletter. If you register for our newsletter mailing, the personal data there provided by you are collected, saved and processed for the purpose of sending the newsletter. You may unsubscribe the newsletter at any time again: either by a direct message to us or by a corresponding link included in every newsletter. The processing of the data is based on consent in accordance with Art. 6 para. 1 lit. a GDPR. Due to the registration system with an additional confirmation message containing a link to the final registration (double opt-in), misuse of the registration by third parties is excluded.
h) Contact
If you contact us via email or a contact form, we will save the data provided by you (your email address; if necessary, your name and your telephone number) so that we can answer your questions. Data collected in this context will be deleted by us once storage is no longer necessary, or we will restrict the processing if statutory storage periods exist.
i) Dynabook Chat
Our website has a chat function. You can use this function to contact staff in real time and ask product and service questions. In the chat, data is collected that you voluntarily provide to us as part of your enquiry. As a rule, it is not necessary to provide personal data.

3. Legal basis of processing

Consent (Art. 6 para. 1 p. 1 lit. a. GDPR) - The data subject has given his/her consent to the processing of personal data relating to him/her for a specific purpose or purposes. Performance of a contract and pre-contractual enquiries (Art. 6 para. 1 p. 1 lit. b. GDPR) - Processing is necessary for the performance of a contract to which the data subject is party or for the performance of precontractual measures taken at the data subject's request. Legal obligation (Art. 6 para. 1 p. 1 lit. c. GDPR) - Processing is necessary for compliance with a legal obligation to which the controller is subject. Legitimate interests (Art. 6 para. 1 p. 1 lit. f. GDPR) - The processing is necessary for the purposes of the legitimate interests of the controller or a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data. You are principally not obligated to provide us with your data. Please note, however, that it may be necessary to process your personal data so that you can visit our web presence or use the services we offer. There will not be any automatic decision-making implemented which is exclusively based on automated processing, including profiling, and which produces a legal impact or adversely affects you in a similar manner.

4. Your rights

In accordance with the regulations of the GDPR, you may assert the following rights against us: Right of access Right to rectification Right to restriction of processing Right to erasure / right to be forgotten Right to data portability Right to object If processing your personal data is based on your consent, you have the right to revoke your consent at any time, effective for the future. This shall have no effect on the lawfulness of the processing based on the consent before its withdrawal. To assert one of your above mentioned rights, you may contact us at any time: Dynabook Europe GmbH, Rechtsabteilung/Legal Dept., Stresemannallee 4b, D-41460 Neuss, Germany; email: dataprotection@emea.dynabook.com If you are under the impression that we are processing your personal data in a prohibited manner, please contact us at the above contact data. Additionally, you have the right to contact the data protection supervisory authority. The competent supervisory authority is the Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (State Commissioner of North Rhine-Westphalia for Data Protection and Freedom of Information), Kavalleriestr. 2 – 4, 40213 Düsseldorf, Germany.

5. Storage period

The personal data collected and stored are held only for as long as the collection purpose requires.

6. Data processing location

We process your data both within the EU and outside the EU in some cases as well. Due to the global nature of our company, we may also transmit your personal data to the U.S.A. and other countries, whose data protection legislation might possibly be less comprehensive than that of the EU. In such cases, access to your personal data shall be limited to natural persons who must have knowledge of such data for the purposes described in this data protection guideline.

7. Transfer of your personal data

Your personal data are transmitted to the following recipients:
- Max ASP GmbH, Kässbohrerstrasse 16, 89077 Ulm, Germany
- D4t4 Solutions, Windmill House, 91-93 Windmill Road, Sunbury-on-Thames, Middlesex TW16 7EF, Great Britain

8. Security measures

As far as we transmit data to our service providers within the scope of the services described here, such service providers are not only bound by mandatory legal provisions but also, in addition, by our contractual requirements on the subject of data protection.
We use security measures which we will optimise continuously in accordance with technical and legal developments to protect your data, in the best possible manner, against accidental or intentional manipulation, loss, destruction or access by unauthorised third parties.

9. Links to other websites

Our online presence contains links to other websites. This data protection statement does not cover other providers.
We have no influence on their operator’s compliance with the data protection regulations and we therefore also do not assume any liability for the correctness, topicality and completeness of the information provided there.
Our website may contain hyperlinks to websites that are owned and operated by third parties. These thirdparty websites have their own data protection guidelines and will probably also use cookies, and we advise you to check them. The guidelines of these websites govern the use of personal data transmitted by you upon visiting the respective website, and they may also be collected by cookies. We do not assume any liability for such third-party websites, and we ask you to please note that your use of such websites will be at your own risk.

10. Contact

If you have questions or remarks concerning this data protection and cookie guideline, please contact us using the contact data provided in this statement.
The rapid development of the internet makes adjustments to our data protection regulations necessary from time to time. You will be informed about any new features or amendments at this point. © 2023 Dynabook Europe GmbH. All rights reserved